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A Public Consultation to ascertain the Intervention Area of the East Riding of Yorkshire Council procurement for Phase 3 of the Broadband East Riding programme closed on 9 October 2018. The Public Consultation followed an Open Market Review with the telecoms providers to which the suppliers responded with information of their existing infrastructure and commercial plans in the project area for the following 3 years.
Following this process, the Broadband East Riding programme team are analysing the responses to determine the eligible Intervention Area for the project. The final State Aid maps for Next Generation Access (NGA)Broadband and Basic Broadband will be included once this work has concluded.
The Council intends to launch a public procurement to secure NGA Network solutions to serve the identified Intervention Area.
The Broadband East Riding programme is aiming to extend the availability of Superfast Broadband across the East Riding of Yorkshire area.
To achieve this, the Council intends to procure further coverage of Next Generation Access (NGA) broadband infrastructure (capable of delivering download speeds of at least 30 Mbps) in areas within its Programme where such broadband is currently unavailable. The overarching aspiration of the Broadband East Riding Local Broadband Plan was to deliver ‘NGA for all by 2020’. The Council is now looking to provide NGA access to further premises across its area.
The Council conducted it's first Open Market Review (OMR) in January 2013. The OMR indicated that planned commercial coverage for NGA broadband would reach approximately 44,000 premises within the next 3 years, and would therefore leave all remaining premises without access to NGA Broadband. In September 2013, the Council selected BT to deliver NGA broadband to these premises.
In the 2013 Spending Review, the Government announced a further allocation of funding under the Broadband Delivery UK (BDUK) Superfast Programme, with the aim of increasing NGA coverage across the UK to at least 95% by the end of 2017. The Council was allocated £5.57m of additional funding from the BDUK Superfast Programme, and has raised match funding for this allocation from it's own resources. Following an open procurement, a contract for Broadband East Riding (at a value of £10.5m) was awarded by Broadband East Riding to BT on September 2013. The Broadband East Riding conducted a further public consultation exercise in January 2015 and subsequently awarded a second contract (at a value of £5m of public funding) to the supplier British Telecommunications (BT).
The Council now intends to conduct a further open procurement in respect of the remaining area without NGA broadband infrastructure (known as “white NGA”), which comprises around 6,307 premises.
BDUK received approval on 26 May 2016 from the European Commission on its new National Broadband Scheme for the United Kingdom (referred to hereafter as the 2016 NBS). The Council intends to conduct this further procurement under the 2016 NBS.
In preparation for this procurement,the Council conducted a new OMR between 06 December 2017 and 17 January 2018 to establish existing and planned (within the next 3 years) coverage of broadband infrastructure across the Broadband East Riding Area. This included both commercial coverage by existing and prospective NGA broadband infrastructure providers and coverage procured under the Council’s existing contracts with BT Openreach.
The Council contacted all known broadband infrastructure operators within the Programme Area and other providers known to have (or potentially having) plans to deploy new networks across the UK. The OMR was also publicised on the Broadband East Ridings website. Operators were requested to provide information on their existing and planned NGA broadband infrastructure (capable of delivering download speeds of at least 30 Mbps), and to provide detail of their coverage at a premise level so as to enable greater granularity of mapping.
This information, together with the Council's own data sources, has been used to define the proposed intervention area for the forthcoming procurement.
This public consultation sets out that proposed intervention area, so as to enable all interested stakeholders (including the public, businesses, internet service providers and broadband infrastructure operators) to comment on the proposals. In particular, this provides an opportunity for broadband infrastructure operators to review the Council’s mapping to ensure that it correctly represents the information provided by them in the course of the OMR.
All responses to the public consultation will be carefully considered and where necessary will be incorporated into the final map of the intervention area. The final intervention area maps and a summary report confirming details of the changes made to the proposed intervention area will be published on the Broadband East Riding website shortly after the close of the consultation period. Where responses to the consultation are received, the Council will respond to these and provide an explanation of how the information submitted has been treated. The finalised intervention area will then be submitted to BDUK’s National Competence Centre (NCC) for approval against the State aid Framework.
This section provides a brief introduction to the State aid Framework for the purpose of informing responses to the public consultation. Respondents may wish to obtain their own professional/legal advice on the application of the State aid Framework and rules that relate to this proposal.
The European Commission has published ‘EU Guidelines for the application of State aid rules in relation to the rapid deployment of broadband networks’ (2013/C 25/01)’.These guidelines summarise the principles of the Commission’s policy in applying the State aid rules of the Treaty to measures that support the deployment of broadband networks, and seek to ensure that State aid schemes for broadband are well-designed so that they target market failures and minimise negative effects on competition.
The guidelines require public interventions to be targeted so as to limit the risk of crowding out private investments, of altering commercial investment incentives and ultimately of distorting competition.
Planned public interventions can seek State aid approval directly from the Commission, or (as is the case with this proposal) seek clearance under a national scheme which has been pre-approved by the Commission.
Projects under the 2016 NBS will need to demonstrate their State aid compliance (in accordance with the terms of the scheme) in order to receive clearance from BDUK’s National Competence Centre.
The Commission’s guidelines distinguish between two types of broadband networks, namely basic broadband and NGA networks.
Basic broadband networks are generally those based on currently widely-deployed technologies such as fixed wired telephony networks (using ADSL/ADSL2+ technologies), non-enhanced cable TV networks (eg DOCSIS 2.0), mobile networks (2G/3G (UMTS)), some fixed wireless access (FWA) networks, and satellite networks.
NGA networks rely wholly or partly on optical elements (optical fibre) and are capable of delivering an enhanced broadband capability compared to existing basic broadband networks. Current qualifying NGA technologies are fibre-based networks (FTTx), advanced upgraded cable networks (DOCSIS 3.0) and certain advanced wireless access networks capable of delivering reliable high speeds.
Guidance on the characteristics of qualifying NGA technologies is available from BDUK.
The Commission’s guidelines also require that public intervention should be able to ensure a ‘step change’ in broadband availability. This is demonstrated by:
The ‘step change’ in broadband availability shall be compared to that of existing as well as concretely planned networks.
The Commission’s guidelines also distinguish between geographic areas on the basis of their existing or planned broadband infrastructure:
This geographic mapping of White/Grey/Black areas is carried out separately in relation to basic broadband and NGA networks. NGA networks are mapped on the basis that, amongst other things, they have substantially higher upload speeds (compared to basic broadband networks) (Substantially higher upload speeds means at least a doubling of the maximum upload speed available on current generation access network(s) for given ‘up to’ packages available on basic broadband networks in the relevant intervention area.) and are able to deliver broadband services at an access (download) speed of more than 30Mbps.
Public intervention can only take place in white NGA areas under the 2016 NBS. White NGA areas are those in which there are no NGA networks and none is likely to be developed within the next 3 years.
The Council has mapped areas as white, grey or black at a postcode level, using the following criteria:
For basic broadband,
In addition, the proposed intervention area includes a number of “under review” areas (coloured blue on the map). These areas have previously been indicated to have planned commercial coverage for NGA broadband (i.e. mapped as grey or black NGA), but those plans have been reported through the OMR as being ‘at risk’ of not being completed. These areas will be subject to continued monitoring and verification of supplier plans within the 3 year period by the Council and in the event that these commercial plans fall away these premises will be mapped as white NGA and form part of the proposed intervention area and eligible for intervention via this aid measure (See paragraph 65 of the Commission’s guidelines. ).
The mapping analysis of existing and concretely planned coverage (within the next 3 years) has identified significant remaining ‘white NGA’ areas. The outcome of the OMR is summarised in terms of NGA White, Grey, Black and ‘Under Review’ premises below.
Number of Postcodes
Number of Black Premises
Number of Grey Premises
Number of White Premises
Number of Under Review Premises
* The premises in these postcodes will be subject to monitoring and review as explained above
Please see Annexe for maps showing coverage.
The Council intends to procure coverage to target the remaining ‘white NGA’ areas as follows:-
As noted above, if commercial plans fall away in the ‘under review’ areas then these will be considered as eligible for intervention and considered as ‘white NGA’ areas.
If it is possible, the Council intend to make coverage information available at a premises level within the identified white postcode areas to bidders to ensure that bids can target those premises without NGA broadband coverage efficiently. This will include information at a premises level received in response to this consultation.
It should be noted that whilst this consultation includes mapping of basic broadband coverage, the procurement will not deploy basic broadband technologies. The intention is to provide bidders with details of all the areas where there is basic broadband coverage so as to ensure, so far as possible, that these areas are only overbuilt by NGA broadband infrastructure where the premises will receive over 30Mbps or at least a doubling of speeds, in accordance with the requirements of the 2016 NBS. Where doubling is not possible, the supplier will be obliged to demonstrate that the design is optimised to limit the overbuild of existing basic broadband networks with speeds that are below 30Mbps.
The Council commenced a market engagement in June 2018, and has issued a pre-engagement questionnaire to 73 potential supplier contacts, and received 3 responses. This questionnaire outlined requirements to enable feedback from potential bidders to be taken into account in the design of the scheme and to understand the capacity and capability of the market.
The Council has considered the ability of the private sector to deliver the project, available resources, and its own capacity and capability to develop its approach to intervention. It has decided that the project will use an investment gap funding approach to procure an infrastructure provider.
The procurement will be carried out in accordance with the Public Contracts Regulations 2015 and EU Public Procurement Directives. The tender is most likely to utilise the Open Procedure and will be conducted in a transparent and non-discriminatory manner, as required by the 2016 NBS.
The procurement will be designed to meet the specific requirements of the 2016 NBS, which recognises the need to optimise the number and quality of bidders, in particular by reducing the hurdles to participation in procurements by smaller suppliers and encouraging collaboration between larger and smaller operators so that a range of appropriate solutions can be brought forward. This was also a key objective of the market engagement exercise. When the procurement is launched, the white areas may be sub-divided into a number of lots or areas to promote this. However, the Council does not discount the possibility that some or all of these lots may be aggregated if this represents the most economically advantageous approach to meeting the requirements set out in its Invitation to Tender.
The Council's priority will be to ensure that the available public funding is used most effectively by ensuring coverage of premises currently getting relatively slow broadband speeds (<24Mbps).
In total public funding of up to £6.55m may be committed via the forthcoming procurement.
This consultation will be open until 1 October 2018.
Once the consultation is closed and the Council has finalised the intervention areas, an Invitation to Tender (ITT) will be issued via YOR Tender, procurement portal to suppliers to bid for the opportunity to deliver extended NGA broadband coverage during March 2019. The intention is to award a contract during 2019. The related extended deployment plans for broadband infrastructure should begin by June 2019.
The EU Guidelines (at paragraph 78) and the 2016 NBS set out the requirements to hold a public consultation in order to validate the intervention area mapping by allowing all interested stakeholders an opportunity to comment on the planned aid measure.
The purpose of this document is to fulfil those requirements by publishing a description of the proposed aid measure, and seeking feedback from all interested stakeholders. The mapping for basic and NGA broadband are shown in the attached maps.
The attached map of the NGA broadband Intervention Areas relies on the definitions of white, grey and black areas, as set out in the EU Guidelines (and as summarised above). The Council will only target the areas identified as White on the map. However, if the areas of commercial coverage currently identified as ‘Under Review’ fall away then these areas could potentially be added to the contract intervention area.
This State aid public consultation and the proposed NGA broadband Intervention Area maps are available to all stakeholders on the Broadband East Riding website at http://broadband.eastriding.gov.uk and will also be available via BDUK’s website at BDUK Table of local broadband projects.
The Council is requesting information and supporting evidence in relation to basic and NGA broadband infrastructure within the project area and wish to hear from all relevant stakeholders (including residents, businesses as well as broadband infrastructure operators), particularly in relation to areas to be targeted as part of the NGA intervention area at Annex [A].
For the avoidance of doubt, there is no need to respond to this public consultation if you have no comment to make.
For residents and businesses, where this relates to the ability to receive an NGA service, any information provided in response to this State Aid public consultation should as a minimum include (but need not be limited to) the address of the property or area that the submission relates to and the nature of the concern.
If the response is from an infrastructure provider and comments on the white, grey and/or black or under review classifications within the attached maps or data, or on the wholesale products to offered via the subsidised network, then the submission should also include the specific information set out in Section 8.
For all submissions, the Council would be grateful if you would contact Broadband East Riding to register your intention to submit a response and could confirm in your submission the following:
The Council will then arrange for a Response Template to be released to providers once the East Riding of Yorkshire Council has received the signed PSMA Partners Standard Form Contractor Licence, which can be requested from and subsequently returned to email@example.com marked “Broadband East Riding PC 2018 (or subset thereof if you are reporting on a specific area).
The Council also requests confirmation from an authorised signatory that the information provided is suitably accurate and up to date.
Please send your completed responses no later than 1 October 2018 to:
Broadband East Riding Programme (marked “Broadband East Riding Public Consultation 2018”).
Please note that the data you provide in your response will be treated as commercially confidential to your organisation. However, it may be necessary to share/some all of your response data with our professional advisers and/or DCMS/BDUK, Ofcom, the National Competence Centre and the European Commission in the course of seeking State aid approval.
It should also be noted that it is a State aid requirement to use this information to produce State aid maps to define white, grey and black areas for basic and NGA broadband. However, the published maps will show the aggregated White/Grey/Black NGA and Basic Broadband areas, not the data provided on a per-operator basis. The final maps that will be used for procurement purposes will be published shortly after the conclusion of this State aid public consultation and once approved by the National Competence Centre.
If you have any questions about any of the above, please contact the Council by email as above.
This section specifies the information you are requested to provide in response to this State aid public consultation in relation to the presence of broadband infrastructure.
The Council is requesting information on, and supporting evidence for, any current or planned (within the next 3 years) investment in broadband infrastructure in the Broadband East Riding Programme Area, where this may not be already included within the proposed NGA and Basic broadband intervention area maps attached.
For any current or planned coverage not included within the proposed State aid intervention areas shown on the attached map, the Council is requesting information at premise level, using the template issued after the completion of the relevant PSMA form to show existing or planned coverage by your broadband infrastructure investment. By ‘covered’ (or ‘passed’) the Council means that fixed network infrastructure is or will be available to the premises, potentially subject to a final drop connection, or that the premises are able to receive a suitable quality radio signal over the air interface, potentially subject to the installation of a suitable antenna.
Any information provided in response to this State aid public consultation should include, but need not be limited to:
Please supplement the required information above with any supporting evidence as you consider appropriate (e.g. links to public websites).
The Council would also be interested to hear from operators their views as to the types of wholesale access products they would like to see offered on any newly created subsidised NGA network infrastructure. This information may inform the intervention design. Please note that we are not obliged to include these products in the invitation to tender (unless already required under any State aid Decision). Operators will still be able to request new forms of access products on the subsidised NGA network infrastructure through the formal general access provisions under the terms of a future State aid Decision.
10. Next Steps
Following any responses received to this State Aid public consultation by the closing date of 1 October 2018, the Council plans to publish the final Intervention Area maps shortly after the close of the consultation period.
This will be followed by the launch of the ITT to Suppliers to bid for the opportunity to fulfil a new contract to deliver the extended coverage.
Information about the Broadband East Riding Programme or if you have any questions about any of the above please contact the Broadband East Riding Project Team at firstname.lastname@example.org or access our website at http://broadband.eastriding.gov.uk.
East Riding of Yorkshire Council
Premise Level Template
NGA broadband infrastructure providers will be provided with PSMA data upon signing the Licence Contract from East Riding of Yorkshire Council for the sole purpose of establishing existing and planned (next 3 years) commercial coverage of broadband services across the East Riding of Yorkshire Council’s Area. The PSMA data provided details the postcodes and premises level data of households for the East Riding should only be used for the purpose detailed above.